DECLARATION OF DATA PROTECTION
INVENIO RESPECTS YOUR PRIVACY
invenio GmbH Engineering Services
65428 Rüsselsheim am Main Germany
P +49 (0) 6142 899-0
F +49 (0) 6142 899-219
External Data Protection Officer
René Rautenberg GmbH
81373 Munich Germany
§ 1 FOREWORD
The protection of your privacy by protecting your personal data is an important concern for us. For that reason, we comply with the applicable laws for data protection and security. We also give our attention to the security of your data. We have implement extensive security provisions and measures to protect the personal data we store against unau-thorized access, misuse, destruction and loss. invenio GmbH Engineering Services (hereafter invenio) is also respon-sible for invenio AG (hereafter Associated Companies) as a subsidiary and participatory company. The following link provides a list of the individual companies: https://www.invenio.net/en/company/international-locations/
The following material should provide you with information about the handling of your data as you use this website in accordance with Article 13 of the EU General Data Protection Regulation (hereafter GDPR).
As a rule, our web site can be used without the provision of personal data. To the extent that our pages do record per-sonal data (such as name, address, email addresses and so on for contact forms, newsletters or job applications), such shall be done on a voluntary basis. This information will not be forwarded to third-parties without your express permission.
§ 2 CONTACT FORM
If you send us requests using the contact form, we will store your information from the request including the contact information specified by you for the purpose of processing the request and for the event of follow-up questions. We will not transfer this data without your agreement.
§ 3 PERSONAL DATA
We will only use your personal data (such as salutation, name, address, email address and phone) on invenio’s inter-nal systems and process it in accordance with the provisions of European data protection law. The following guide-lines will inform you about the nature, scope and purpose of acquiring, processing and using your personal data. This declaration of data protection is only relevant to our web pages and also includes the provisions and statements found on the invenio homepage under Legal Notifications. If links transfer you to other web pages, you will have to deter-mine how those web sites will handle your data.
Any personal data from your applications and from any documents will be acquired, processed and used by invenio for purposes of storage, evaluation and assessment, categorization as well as transferal of your application, contact-ing you and for any further potential employment or other contractual relationship in accordance with Article 6 of the GDPR. After we have received your approval, the data will be collected and stored in the application management system, analogous to an online application or applications received by mail, fax or email. Documents received by mail or fax will be scanned and stored digitally.
Use our online application tool to apply quickly and easily. We will only use the information that you provide to us through the online application form for processing your application and only process it with invenio and the Associated Companies. We use an encryption procedure for transferring your application data online so that your information will be protected against unauthorized access. Please note that applications sent to us by email will not be encrypted. We therefore recommend using the online application tool. Furthermore, we must also make you aware about our data protection provisions for applications by email, for which reason applications can only be processed once we have received your agreement for processing.
Duration of Storage
To the extent that we have not received any other agreements or rejections, the data will be stored as long as it is re-quired for the fulfillment of the purpose of processing. Applications stored online will be deleted six months after the completion of the processing of the application, if there are no other agreements that the application will remain in our talent pool for two years for purposes of later employment and may be used for later employment procedures. This will increase your opportunities for receiving a job offer from the invenio group, if you do not reject such processing.
§ 4 MEASURE FOR SECURE TRANSMISSION OF DATA
We have taken appropriate technical and organisational measures for protecting your data. Our employees have been obligated to comply with the data protection regulations. We have chosen carefully the service providers who will be contracted for processing data and also obligated their compliance in this regard. We have encrypted several sections of the website using SSL, in particular where sensitive data (such as the forms) in order to protect your data against unauthorized access. As a rule, your web browser will display a padlock icon to indicate encrypted webpages. Please note that unencrypted transmission of data (by email or other web forms) may be read by unauthorized parties outside of our influence. If you want to transfer sensitive data to us in an unencrypted manner, we recommend using alterna-tive methods for transfer.
This site uses SSL encryption for reasons of security and for the protection of the transmission of confidential materi-als, such as questions that you send to us as the site operator. You can determine if the connection is encrypted be-cause the browser's address line will replace 'http://' with 'https://’ and the padlock icon will be displayed on your browsers status bar. If SSL encryption has been enabled, the data transferred to us cannot be read by third-parties.
Transfer of Data to Third-Parties and/or Foreign Countries
As a supplier, invenio and the Associated Companies also act in part as personnel service providers and brokers for other companies. To this end, your application data will be made available to those companies. You will expressly agree with this procedure. However without your personal approval or a legal basis, your data will not be transferred to third parties outside of the purposes of employment and contracts.
To the extent that the statistical usage of data by Google, Facebook and other social media plug-ins is not involved, personal data will not be transferred to a foreign country outside of the European Union.
We would like to point out that the transfer of data on the Internet (such as through email communication) might exhibit gaps in security. Seamless protection of data against access by third parties is not possible.
§ 5 INFORMATION ABOUT COOKIES
Some Internet pages use so-called cookies. Cookies do not cause damage to your computer and do not contain virus-es. Cookies serve to make our service more user-friendly, more effective and more secure. Cookies are small text files that are stored on your computer and that your browser saves.
Most of the cookies that we use are so-called session cookies. They will be deleted at the end of your visit. Other cook-ies will remain stored on your end device until you delete them. These cookies allow us to recognize your browser when you return to visit our site.
You can set your browser so that you will be informed about cookies being set and only permit the cookies in individu-al cases, only accept them in specific cases or generally exclude them as well as automatically delete the cookies when the browser is closed. Deactivating cookies may limit the functionality of this website.
§ 6 WEBSITE ANALYSIS
This website uses the features of the web analysis service, Google Analytics. The service provider is Google Inc. 1600 Amphitheatre Parkway Mountain View, CA 94043, USA.
Google Analytics use so-called cookies, meaning text files that will be stored on your computer systems and make analysis of your use of the website possible. As a rule, the information generated by the cookie about your usage of this website will be transmitted to a Google server in the USA and stored there.
Anonymization of the IP Address
We have enabled the IP anonymization feature on this web site. This feature will abbreviated your Google IP address within member states of the European Union or participating countries in the European Economic Community against transfer to the United States of America. The full IP address will only be transferred to a Google server in the USA in exceptional cases and shortened there. On behalf of the operator of this website, Google will use this information for assessing your usage of the website, compiling reports about web site activities and providing additional services in connection with the usage of websites and the Internet for the website operator. The IP address provided by your browser as part of Google Analytics will not be included with other data from Google.
You may prevent the storage of the cookies through a corresponding setting of your browser software, however, we point out that in this case you cannot use all of the features of this website to their full extent under some circumstanc-es. You may furthermore prevent the acquisition of the data generated by cookies and related to your use of the web site (including your IP address) by Google as well as processing of this data by Google, by downloading and installing the browser plug-in available from the following link: https://tools.google.com/dlpage/gaoptout?hl=en-GB
Rejection of Data Acquisition
You can prevent your data from being acquired by Google Analytics by clicking on disabling Google Analytics An opt-out cookie will be stored on your system, which will prevent the acquisition of your data when you access this website in the future
You will find more information about how Google Analytics processes of user data in Google’s declaration of data protection at https://support.google.com/analytics/answer/6004245?hl=en
Processing Order Data
We have concluded a contract with Google for processing order data and completely implemented the strictest guide-lines of the German data protection authorities for the use of Google Analytics.
Demographic Characteristics for Google Analytics
This web site uses Google Analytics’ Demographic Characteristics feature. This allows to create the creation of reports that will include statements about the age, gender and interests of people accessing the pages. This data originated from in-terest-based ads by Google as well as access data from third-party providers. This data cannot be associated with a specific person. You can disable this feature at any time from the display settings for your Google account or forbid the collection of your data by Google Analytics as described in the Rejection of Data Acquisition section.
The person responsible for processing this data has integrated the Matomo components into this website. Matomo is an open-source web analysis software. Web analysis involves the acquisition, collection and evaluation of data about visitor behavior at websites. Web analysis software records data that includes the web sites visited by the person be-fore they visited another website (so-called referrers), which pages at the web site were accessed and how often a page remained open and for how long. Web analysis is predominantly used for the optimization of a web site and for cost-benefit analysis of the ads. The software will be operating on the server of the person responsible for processing, which will store the log files sensitive for reasons of data protection on that server only.
The purpose of the Matomo components is to analyze the flow of people accessing our web site. The person respon-sible for processing the data will only use the information gained from processing to evaluate the usage of the website and create online reports that indicate the activities of our webpages.
Matomo stores a cookie on the person’s computer system. The meaning of the term cookies has been explained above. Storing the cookie allows us to analyze the usage of our website. Each time one of the website’s pages is ac-cessed, the Matomo components will automatically ask the browser on the person’s computer system to transfer data for purposes of online analysis to our server. This technical procedure will also provide us with knowledge about per-sonal data, such as the person’s IP address, which serves to track the visitor’s origin and click activities. Personal data, such as the access time, location, referring source and frequency of access by the visitor will be stored on our website using the cookie. Each time one of our webpages is accessed, this personal data including the IP address of the per-son using the Internet connection will be transferred to our server. We will store the personal data. We do not transfer this personal data to third-parties.
The person can prevent our web site from storing cookies by setting the browser’s options as explained above at any time and permanently rejecting the storage of cookies. One such browser setting will also prevent Matomo from stor-ing a cookie on the person’s computer system. In addition, a cookie that has already been stored by Matomo by a browser or other software can be deleted at any time.
Furthermore, the person has the ability to reject Matomo’s ability to acquire the data using this website and prevent such acquisition. To accomplish this, the person must store an opt-out cookie. If the person’s computer system is later deleted, formatted or re-installed, the person must store another opt-out cookie. If the opt-out cookie is stored, the websites responsible for processing the person’s requests may no longer provide their full functionality.
Additional information and the applicable Matomo data protection provisions can be access from the following link: https://matomo.org/privacy.
This website uses Mouseflow: a website analytics tool that provides session replay, heatmaps, funnels, form analytics, feedback campaigns, and similar features/functionality. Mouseflow may record your clicks, mouse movements, scrolling, form fills (keystrokes) in non-excluded fields, pages visited and content, time on site, browser, operating system, device type (desktop/tablet/phone), screen resolution, visitor type (first time/returning), referrer, anonymized IP address, location (city/country), language, and similar meta data. Mouseflow does not collect any information on pages where it is not installed, nor does it track or collect information outside your web browser. If you'd like to opt-out, you can do so at https://mouseflow.com/opt-out. If you'd like to obtain a copy of your data, make a correction, or have it erased, please contact us first or, as a secondary option, contact Mouseflow at privacy(at)mouseflow.com.
For more information on Mouseflow and GDPR, visit https://mouseflow.com/gdpr/.
§ 7 INFORMATION ABOUT PLUG-INS
Our pages have integrated plug-ins provided the Facebook social media network, aka Facebook Inc., 1 Hacker Way, Menlo Park, California 94025, USA. The Facebook plug-ins are indicated by the Facebook logo or the Like button at our site.
You will find an overview of the Facebook plug-ins at this location: https://developers.facebook.com/docs/plugins?locale=en_US
If you access our pages, the plug-in will create a direct connection between your browser and the Facebook server. By doing so, Facebook will be notified of the IP address that you used to access our site. If you click Facebook’s Like or Share buttons while you are logged into your Facebook account, you will be able to link the contents of our pages to your Facebook profile. This will allow Facebook to associate your access to our page with your user account. As the provider of the pages, we would like to point out that we do not have any knowledge about the data content transferred to Facebook or how it will be used. You will find additional information about this in Facebook’s privacy declaration at www.facebook.com/policy.php. If you wish to prevent Facebook from associating your access to our pages with your Facebook user account, log off of your Facebook user account.
Our website uses features from the LinkedIn network. The service provider is LinkedIn Corporation, 2029 Stierlin Court, Mountain View, CA 94043, USA. Each time our pages are accessed, a connection will be created with the LinkedIn servers. LinkedIn will be notified that you have accessed our web pages using your IP address. If you click LinkedIn’s Recommend button while you are logged into your LinkedIn account, LinkedIn may associate your access to our website with you and your user account. As the provider of the pages, we would like to point out that we do not have any knowledge about the data content transferred to LinkedIn or how it will be used. You will find additional in-formation about this in Facebook’s privacy declaration at https://www.linkedin.com/legal/privacy-policy.
Our website uses features from the XING network. The service provider is XING AG, Dammtorstraße 29-32, 20354 Hamburg, Germany. Each time our pages are accessed, a connection will be created with the XING servers. As far as we know, personal data will not be stored thereby. In particular, IP addresses and usage behavior will not be evaluat-ed. You will find additional information about this and XING’s Share button in XING’s declaration of data protection at https://www.xing.com/app/share?op=data_protection
Our website uses plug-ins from YouTube, which is operated by Google. The operator is YouTube, LLC, 901 Cherry Ave., San Bruno, CA 94066, USA. If you access one of our pages that has been furnished with a YouTube plug-in, a connection will be created to the YouTube servers. Doing so will transfer information about which sub-pages you have visited to the YouTube servers. If you have logged into your YouTube account, you will have allowed YouTube to asso-ciate your surfing behavior directly with your personal profile. You can prevent this by logging out of your YouTube account. You will find additional information about the handling of user data in YouTube’s privacy declaration at https://policies.google.com/privacy?hl=en&gl=de
Our websites uses plug-ins from the Indeed provider. If you click the Apply with Indeed button, an entry screen will be opened and, if you have an Indeed account whereby you can access information stored with Indeed, you will be able to access it. You will find more information about Indeed’s acquisition, processing and usage of data and your rights and potential settings options at https://de.indeed.com/legal
Our page use the features of Google Maps. The service provider is Google Inc. 1600 Amphitheatre Parkway Mountain View, CA 94043, USA.
By using this website, you declare your agreement with the acquisition, processing and usage of the automatically acquired data and the data you enter by Google, one of their representatives or a third-party provider. You will find additional information about the handling of user data in Google’s usage provisions at https://www.google.com/intl/en_de/help/terms_maps.html
§ 8 INFORMATIONAL MATERIALSWhen you register to receive our informational materials (such as jobs by email or invenio Insight), your email address will be used for our internal informational and advertising purposes with your permission. You will have provided your express agreement over the course the application process or as part of our collaboration. Additional data will not be recorded. We use this data exclusively for sending the requested information and will not transfer it to third-parties. You can revoke your permission at any time, which will affect the future, such as by clicking the Unsubscribe link in the newsletters or sending a message to contact(at)invenio.net.
§ 9 INFORMATION
Right of Notification, Deletion and Blockage
At any time, you have the right to notification free of charge about your personal data that has been saved, its origin and recipients and the purpose of processing the data as well as a right to correct, block or delete this data. To do so, send a message by email to karriere(at)invenio.net.
Please note: Only the German versions shall prevail.